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Monday, April 14, 2014

Replacing PDFs with Google Documents

For years, PDFs were the preferred vehicle for creating documents that looked exactly the way you laid them out. Different browsers were notorious for reformatting text and layouts - you never knew exactly how things were going to be displayed. But PDFs bring their own challenges - it's a separate file you have to download, sometimes you need a different piece of software to view it, and it doesn't reformat itself for mobile devices.

As an alternative, take a look at Google Docs, the word processing app that's part of Google Drive. The power of these web based apps can allow you to create some beautiful looking documents with some great advantages:
  • they're web pages so no need to download a separate file
  • text will re-warp to fit your device (images may not always fit the window size0
  • you can easily update them
  • you can collaboratively work on keeping them up to date
  • you'll never lose the original document
Once you have your document looking the way you want, just go under the Share settings and make sure all users (or only those you want) can view the page!

Discover more about the share settings!