Tuesday, May 23, 2017

Tutorial - Create reports using the Query Function

Having Google Forms enter your information directly into a spreadsheet is a great time saver. And once it's there, you can easily filter and sort your data. However, too many times people will mess up their data when they only sort some of their columns - making the data invalid and useless.

Instead of manually sorting, you can use the QUERY function to do all the work for you, while automatically updating your data as new information comes in. Check out the video below on the details:

Monday, May 22, 2017

Import Data from One Spreadsheet to Another

With every new intake of trainers, the question always comes up about how to move data from one spreadsheet to another. For example, I have a sheet with information on grade 7, 8, 9 students in a master list, but I only want the Grade 7 student list to be available to the Grade 7 teachers.

ImportRange is one of the amazing functions available to us in Google Sheets. Think of it as a live import - always updating itself as the master sheet gets updated. You can't make any changes to the data (i.e., read-only), but you can still apply filters to the data.

Here's a video on how to use the ImportRange function to setup this process: