Tutorial: Proper Filtering and Sorting using Filter Views

Data often gets corrupted when people improperly sort information so they can group items together. Discover how Filters and Filtered Views can temporarily hide and sort your data without destroying its integrity .

Similar to the SPLIT function, you can quickly split your data into different columns right after you paste in your text or do it to existing data by going Data > Split text to columns.

Read more about it: http://goo.gl/PelVU0

Create Dynamic Dropdown Menus in Google Sheets

Google Sheets is a great tool for tracking and entering data. The Validation command allows us to create a dropdown menu for people to choose from, which helps with consitency. But what if you don't know what the choices are going to be?

By using the UNIQUE function, you can create dropdown menus that automatically updated based on what users are entering. That way, our users can choose items based on previous entries or add a new item that will automatically update our list.

Easily Send Email to Everyone Working on a Google Apps Document

There are many times while working on a document that I want to send an email out to everyone who's working on it (example: upcoming deadline). The Comments function (http://goo.gl/AljfqM) is great when want to ask a question about a piece of text, but it's really not the right tool for general messages.

I used to spend time trying to remember who I shared the document with or actually went looking under the Shared settings, but there's a better way. From within the document, select Email Collaborators from under the File menu. Google will display an email window with all the collaborators of the document listed. Now it's just a matter of updating the subject line, the message, and select who I want receive the email.

Get New Spreadsheet Functionality from Your Old Google Sheet Data

In the old version of Google Sheets, if you filtered your data, it would change the view for everyone who was accessing the document. Confusing and frustrating, as your content kept switching on you!

One of the advantages of using the new version of Google Sheets is Filter Views. This tool allows you to

• filter your information by field content
• create pre-set views that you can share with others.

Best part of all, it would not affect the view of others!

Video credit: +Google Gooru (http://googlegooru.com)

Using new sheets with your old data

If you have already existing data in the old version of Google Sheets, you don't have to re-create your spreadsheets in the new version (I'm running some Google Apps Scripts that only work in the old version). If all I want to do is manipulate the date for different reports, I can use the ImportRange function to bring the existing data from the old sheets into the new sheets:

=IMPORTRANGE("spreadsheet_key", "range_string")

I just enter the spreadsheet ID number from the old sheet's URL, as well as the sheet name and range of data I want to bring in.

=IMPORTRANGE("1R0nUpLMVmOkygrdo0Hdz", "StudentQueries!A1:J10000")

The content from the old sheet now appears in my new sheet. As this is a form that is constantly being added to, I made sure the row number is quite large. With the document open the data may take some time to refresh if the original sheet is being used for a form. Just refresh to get the most up to date information.

How do you use ImportRange?

Video credit to +Google Gooru