Wednesday, January 27, 2016

Reminder Messages with Google Calendars

One question that's often asked is about sending calendar event reminders to participants. While Google Calendar doesn't actually do this, you can use the event's notifications to help you out.

When setting up notifications (which only applies to me - they're MY notifications), I create three notifications for important meetings:

  1. Notification meeting's starting in 15 minutes
  2. Notification meeting's starting 5 hours
  3. Notification meeting's starting in two days

The 15 minute notification is for me to get to the meeting; the other two are notices to send reminder messages to the attendees. You can do that in a couple of ways. Using Gmail from your browser, just open the event and right above the guest list you'll see a link to email guests:

The link is also available in Google Calendar:

Once you've clicked on the link, you can quickly send a reminder out: